Administrative Director - Office of the President
Department: Ofc of the President - Admin
Full/Part Time/PRN: Full-Time
Experience and Education
Masters degree desirable.
Provide broad oversight for administrative and business related activities of the Office of the President requiring a deep knowledge of institutional policies and demonstrated ability in the use of mature judgment. Responsibilities include assessing the efficiency and effectiveness of operations and making changes as required; demonstrating a thorough knowledge of institutional policies, strategic priorities, business practices, development goals, and programs and projects across the institution.
Responsible for the design, execution, monitoring, and effectiveness of a system of internal control policies in accordance with institutional policies.
Provide information to the President and Vice President and Chief of Staff that is directly related to University business and foster communication between the Office of the President and the other senior executive offices as well as university department and center offices.
Work closely with the Assistant Director in developing and managing the annual operating budget of the President's Office. Maintain strict adherence to institutional guidelines with regard to all financial transactions and provide final review and approval for all expenditures. Oversee preparation of President's quarterly report to UT System, providing guidance and review of all transactions. Prepare and update documents for annual review by Internal Audit of President's Travel, Entertainment and Housing expenses for submission to UT System and Board of Regents.
Review PeopleSoft financial and HR reports to assure compliance with all applicable policies and procedures and reports to President on findings.
Serve as a resource to department and center managers across the campus, including interpreting policies, providing guidance and assistance. Manage departmental Official Function and retreat requests to assure appropriate guidelines are followed.
Serve as an institutional liaison between the President's Office and UT System executive offices in the administration of transactions requiring the approval of executive officials.
Complete special assignments as requested. Areas of responsibility include but are not limited to: Institutional Standing Committee appointments, coordination of President's Lecture Series, annual meetings of UT System Chancellor and Health Affairs Executive Vice Chancellor, Student Regent, UT System Board of Regents, visiting lecturers and speakers for campus-wide events, external advisory committees, etc.
Serve on University committees directly related to the mission of the University. Committee assignments include: Policy Committee, Human Resources Advisory Council, Women in Science and Medicine Advisory Committee, Administrative Management Council, Employee Recognition Committee, PeopleSoft Focus Groups, State Employee Charitable Campaign Steering Committee.
Performs other duties as assigned.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.