Job Details

Adminstration Assistant-University Hospital-Hospital Administration

Job Number: 525396
Categories: Administrative / Clerical Support
Location:
Dallas, TX

Department: University Hospitals
Full/Part Time/PRN: Full-Time
Regular/Temporary: Regular



Security


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information


Salary


Salary Negotiable


Experience and Education


High school diploma or equivalent and one to two (1-2) years clerical experience and medical terminology is required. Preferred: One (1) year of general office experience.

Job Duties


Operates multiline telephone, answers all calls promptly, records messages and provides messages to appropriate staff.
Schedules meetings, conferences, interviews and appointments. Keeps track of departmental activity via calendar.
Opens, sorts, reviews and distributes mail. Prepares responses to routine inquiries. Identifies items requiring immediate attention.
Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence records and other documents.
Prepares meeting packets. Copies, assembles and distributes packets. Attends meetings, takes and transcribes minutes.
Transcribes, types, formats and proofreads variety of material.
Types and performs data entry into existing computer software programs.
Keeps department stocked with supplies. Manages office supply budget.
Assists willingly with other administrative duties as assigned. Organizes unscheduled time.
Demonstrates flexibility and adaptability to fluctuating workload and prioritizes job duties.
Operates and manages departmental office equipment.
Performs other duties as assigned.


**Other Duties: Performs other duties as assigned.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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