Job Details

Assistant Director, Health Information Management (Ambulatory Services) RHIA and RHIT certification

Job Number: 527011
Categories: Professional
Dallas, TX

Department: Hlth Infrmtn Mgmt Admin
Full/Part Time/PRN: Full-Time
Regular/Temporary: Regular


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information


Salary Negotiable 

Experience and Education

Bachelor's degree in related field and seven (7) to nine (9) years progressively responsible related HIM and supervisory experience. RHIA certification is required.  Experience in physician practices, hospital and/or academic hospital/health system is desirable. Master's degree preferred but not required. An equivalent combination of education and experience may be considered.

Job Duties

1.  Planning Functions - Assists the Director to develop, implement, and assess long-range and short-term goals; conducts studies and analyzes reports and makes recommendations concerning staffing, organization, budget and workflow. Assists the Director and partners with the Health System EMR team and related leadership to provide analysis and management of the content of the medical record to ensure appropriate documentation.
2.  Policy Functions - Implements, administers, reviews, and updates as needed, department policies and procedures designed to ensure effective and efficient operations and compliance with established standards, rules, and regulations. Takes the initiative to make decisions regarding practices and policies and is an advocate for improvement.
3.  Production Functions - Assists leading the HIM operations staff to ensure productivity standards, quality standards, and data quality is maintained.  Together with the HIM leadership, assures medical records are efficiently and accurately maintained. Provides assistance to assure orientation and training programs are in place while ensuring ongoing competence of staff is documented. Assists with compliance of regulatory standards to include The Joint Commission (TJC) standards, State standards, and Medicare Conditions of Participation. Provide assistance to assure management of various resources to maintain maximum efficiency and meet performance objectives.
4.  Personnel Functions - Assists in providing open communication and sharing plans with employees as well as elevation of employee issues and concerns to executive leadership as needed. Acts as a mentor and assists in fostering the growth of HIM leadership staff. Monitors and evaluates subordinate HIM team management staff according to organizational guidelines.
5.  Reporting and Performance Improvement Functions - Assists in maintaining departmental statistics on work volume, productivity, and accuracy. Works with HIM leadership to maintain continuous performance improvement in targeted areas of responsibility in alignment with the overall annual performance improvement targets. Provides support for and reporting to the HIM Committee of the Medical Staff. Works with HIM leadership to meet or exceed financial goals and objectives of the department.

**Other Duties:  Performs other duties as assigned. 

The Health System Assistant Director of University of Texas Southwestern (UTSW) Health Information Management (HIM) works under minimal supervision to provide assistance to the Health System Director of UTSW HIM in the operation of the Health Information Management Department which includes medical record management for the University Hospitals, Hospital-based Clinics, and the Faculty Practice.  The Assistant Director (AD) is responsible for evaluating and recommending changes and methods for improving processes, storage of health information data and retrieval of health information data.  The AD assures that policies and procedures are consistently administered efficiently and effectively to manage health information.

- Work requires ability to ensure adherence to all policies and procedures of the UTSW Medical Center.
- Work requires ability to effectively interpret and apply organizational policies, procedures, and systems.
- Work requires proven supervisory, customer services, written, and verbal communication skills.
- Work requires proven ability to handle multiple complex assignments.
- Work requires knowledge of personal computers.
- Work requires ability to plan, organize, coordinate, and supervise work of employees as necessary to ensure desired results are achieved.
- Work may require telephone and personal contacts with all levels of internal and external personnel and organizations.
- Work requires ability to work with confidential information as appropriate.
- Work may require ability to monitor and maintain a budget.

The following is the acronym, "PACT", and is fundamental to all non clinical positions at UT Southwestern Medical Center:
- P-Problem Solving: Employees take ownership in solving problems effectively, efficiently, and to the satisfaction of customers, or managers. They show initiative in addressing areas of concern before they become problems.
- A-Ability, Attitude and Accountability: Employees exhibit ability to perform their job and conduct themselves in a professional and positive manner reflecting a professional environment readily assuming obligations in a dependable and reliable manner. 
- C-Communication, Contribution, and Collaboration: Who are our Customers?  Anyone who requests our help, needs our work product, or receives our services.  Employees focus on customer service with creative solutions while improving the customer experience through clear, courteous, and timely delivery and communication.  Sharing ideas with others helps expand our contribution to department goals.
- T-Teamwork: Employees work to contribute to the department¿s success by supporting co-workers, promoting excellence in work product and customer service, and in maintaining a satisfying, caring environment for each other.

Work is performed primarily in general office environment. 

Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of Vice President for Human Resources Administration or his/her designee.

This position is security-sensitive and thereby subject to the provisions of Texas Education Code §51.215.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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