Education Coordinator- Obstetrics & Gynecology- Chairman's Office
Categories: Administrative / Clerical Support
Department: OB Gyn Chairman's Ofc
Full/Part Time/PRN: Full-Time
Experience and Education
May supervise clerical and administrative support staff; may oversee training and orientation of staff; may determines work priorities; may evaluates work progress and production.
May develop and oversee budgets related to education office, including approving expenditures and preparing summaries of financial operations. Obligates and tracks expenditures for educational program(s), committing funds for program operations, including salaries/stipends and other operational costs. Responsible for cost distribution of stipend and operational funding between institutions.
Creates, reviews, and maintains policies and procedures in accordance with university and accrediting agency standards to ensure compliance. Interprets policy for faculty, staff, residents, fellows, and students.
Maintains records and documentation of activities of program participants, including appointments, terminations, performance evaluations and/or grades, credentialling, malpractice coverage, recommendations, and verification of training; prepares complex reports and surveys for university administration and/or accrediting agencies regarding statistical information on education programs within department or unit.
Manages recruitment and admission activities of unit, which may include coordinating production of brochures/recruitment materials, overseeing interview process, maintaining records of applicants, compiling statistical data on applicants, and preparing reports on admissions activities.
Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
Ensures compliance with applicable laws, regulations, policies, and procedures.
As directed, may process on-line forms for payroll, vacation/sick leave requests, malpractice insurance payments, supply ordering, and/or other operations needs. May assist supervisor in monitoring program expenditures within university guidelines.
Performs other duties as assigned.
Oversee the daily operations of the Maternal-Fetal Medicine (MFM) Fellowship program; acting as liaison between the Program Director and a full range of internal and external offices and individuals. Responsible for coordinating and executing all tasks associated with the program, including but not limited to the onboarding; producing complex weekly/monthly reports, program evaluation, coordinating lectures and special events. Ensuring the program is compliant with rules and regulations of various governing bodies, e.g., American Board of Ob/Gyn; Accreditation Council for Graduate Medical Education, the Association of American Colleges¿ Electronic Residency Application Service, Healthcare Education Management (MedHub), etc. In short, the position is responsible for the full range of administrative activities for the program director and associated three FTE trainees.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.