Senior Administrative Assistant II - Psychiatry
Categories: Administrative / Clerical Support
Department: Psych Mood DO
Full/Part Time/PRN: Full-Time
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information
Experience and Education
High school graduate and four (4) years related work experience are required.
May perform some or all of the following:
- Provides moderately complex administrative skills for a department.
- Prepares, maintains and posts records, reports and budget information.
- Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
- Selects office vendors and monitors purchasing processes.
- May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
- Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
- Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
- Organizes office procedures to ensure effective operation.
- Acts as department liaison with other departments and agencies.
- Processes all personnel and purchasing transactions following institutional policies and procedures.
- Determines work priorities and monitors progress toward work deadlines.
- Ensures document retention processes are followed using established guidelines.
The Senior Administrative Assistant II will complete reception and clerical tasks for a rapidly growing division of more than 65 people who rely on timely and accurate support. Some of the expected duties include: answering the telephone, greeting patients and visitors in the reception area, providing data entry, distributing general clinic information, completing forms, filing, sorting and distributing mail and deliveries, ordering and distributing supplies, submitting travel requests, submitting CKRs and Expense Reports, and assembling binders for clinic visits and meetings.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.