Job Details

Senior Administrative Assistant - Internal Medicine - Nephrology

Job Number: 526474
Categories: Administrative / Clerical Support
Location:
Dallas, TX

Department: Nephrology
Full/Part Time/PRN: Full-Time
Regular/Temporary: Regular



Security


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information


Salary


Salary Negotiable 


Experience and Education


High school graduation or GED and three (3) years related secretarial/administrative experience. Testing may be required.   

Job Duties


Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures.    
Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.     
Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares on line and paper documents as needed.     
Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.    
Composes and/or types letters, memorandums, and other non routine and moderately complex correspondence, which does not require attention of supervisor.     
Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.     
Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event. 
Takes, transcribes, and distributes minutes for meetings.       
May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.      
Performs other duties as assigned.       


**Other Duties:  Performs other duties as assigned. 

Responsible for input of renal call schedule in Parkland Smart Web and University Hospital Amcom Applications quarterly. Responsible for input of the monthly ER Dialysis schedule, faculty call schedule, clinics and Davita schedules into Q-Genda.  Responsible for making changes as needed.

 

Provides administrative support to multiple faculty members.  This includes travel arrangements, EPIC notes, scheduling calendars, gathering and processing credentialing paperwork, expense reports, and occasional special projects which can include compiling yearly evaluation and promotion and tenure packets.  PeopleSoft experience preferred.  Strong research abilities, creative problem solver, detail-oriented.  Must have the ability to work successfully with tight and ever changing deadlines.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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