Senior Administrative Assistant - Surgical Oncology
Categories: Administrative / Clerical Support
Department: Surgical Oncology
Full/Part Time/PRN: Full-Time
Experience and Education
Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares on line and paper documents as needed.
Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
Composes and/or types letters, memorandums, and other non routine and moderately complex correspondence, which does not require attention of supervisor.
Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
Takes, transcribes, and distributes minutes for meetings.
May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
Performs other duties as assigned.
Heavy calendar support for multiple faculty, make travel arrangements, submit expense reimbursements, licensure and membership renewals, coordinate credentialing process for hospital privileges, transcribe manuscript reviews for publication to medical journals, submit orders for lab coats, stationery and computer supplies
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.