Job Details

Senior Administrative Associate - Ambulatory Services - Health Information Management

Job Number: 529376
Categories: Administrative / Clerical Support
Dallas, TX

Department: Ambulatory Services - HIM
Full/Part Time/PRN: Full-Time
Regular/Temporary: Regular











This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information




Salary Negotiable 



Experience and Education

Bachelor's degree in Business Administration, Healthcare Administration, or directly related field and five (5) years related experience to include two (2) years supervisory experience.  


Job Duties

Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities. 

Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff. Monitors budget, including income and expenditures.   

Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed. Reconciles accounts on monthly basis; conducts overall review for overdrafts and appropriateness of expenditures.   

Supervises staff members and provides training. Coordinates faculty and staff recruitment for division or unit. Exercises decision-making authority regarding hiring, disciplinary action, and terminating staff. Approves on-line forms or paperwork to appoint, terminate, change titles and/or salary, or accomplish other personnel changes. Coordinates and/or prepares staff performance evaluations and recommendations for merit increases. 

Coordinates space needs, renovations, and all division operational services. Coordinates and recommends purchase of capital and non-capital equipment.     

Assists in preparation of major grant applications or status reports on current grants by coordinating gathering of information from principal investigators or other appropriate personnel; ensures timely submission of grants.    

Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding.  Reviews patient account receivables, third party payer denials, and billing appeals.    

Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations.     

Designs and executes system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.     

Ensures compliance with applicable laws, regulations, policies, and procedures.      

Performs other duties as assigned.       







UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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