Administrative Associate Sr – Health Systems Business and Development
Location Type: Remote Eligible
Job Number: 692766
Category: Administrative/Clerical
Posting Date: January 25, 2023
Job Number: 692766
Category: Administrative/Clerical
Posting Date: January 25, 2023
Why UT Southwestern?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care and resources for our patients and employees. Ranked as the #1 hospital in Dallas-Fort Worth for the sixth consecutive year, we invite you to continue your healthcare career with us at William P. Clements Jr. University Hospital. UT Southwestern offers free medical benefits for fulltime employees, retirement benefits, and other employee discounts. Join our team and you’ll discover a culture of teamwork, professionalism, and consistent opportunities for learning and advancement into leadership roles.
Compliance with the COVID-19 vaccine mandate enforced by the Centers for Medicare and Medicaid (CMS) is a requirement for this position. Federal law requires individuals holding this position to be fully vaccinated or have an approved exemption for certain medical, disability, or religious reasons. Individuals who do not meet CMS vaccination requirements are not eligible and should not apply for this position but are encouraged to apply for other non-healthcare positions at UT Southwestern for which they qualify.
For COVID-19 vaccine information, applicants should visit https://www.utsouthwestern.edu/covid-19/work-on-campus/
To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/
Job Summary
The Administrative Associate Sr will provide support to HS Strategy and Business Development Executive team including procurement, travel, meeting scheduling and drafting of communications.
Experience and Education
Bachelor’s degree in Business Administration, Healthcare Administration, or directly related field and five (5) years related experience required; prefer two (2) years previous supervisory experience or experience in a lead role.
May consider additional years of experience in lieu of degree.
Job Duties
Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities.
Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff. Monitors budget, including income and expenditures.
Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed. Reconciles accounts on monthly basis; conducts overall review for overdrafts and appropriateness of expenditures.
Supervises staff members and provides training.
Coordinates faculty and staff recruitment for division or unit. Exercises decision-making authority regarding hiring, disciplinary action, and terminating staff.
Approves on-line forms or paperwork to appoint, terminate, change titles and/or salary, or accomplish other personnel changes.
Coordinates and/or prepares staff performance evaluations and recommendations for merit increases.
Coordinates space needs, renovations, and all division operational services.
Coordinates and recommends purchase of capital and non-capital equipment.
Assists in preparation of major grant applications or status reports on current grants by coordinating gathering of information from principal investigators or other appropriate personnel; ensures timely submission of grants.
Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding.
Reviews patient account receivables, third party payer denials, and billing appeals.
Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations. Designs and executes system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
Ensures compliance with applicable laws, regulations, policies, and procedures. Performs other duties as assigned.
**Other Duties: Performs other duties as assigned.
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression
(Eligibility varies by employment status)
Why are top candidates in so many professional fields – including customer service, finance, and human resources, to name a few – choosing UT Southwestern Medical Center as a career home? Simple. They know that they will work among a team of people who bring their best every day to support a health organization that’s breaking new ground in dozens of ways. That’s what we can offer you.
It takes a lot to keep UT Southwestern at the forefront, where world-class patient care, acclaimed medical education, and innovative research breakthroughs are common occurrences. When you join us, those are the challenges you’ll share. Our organization has taken on serious commitments and responsibilities within a rapidly evolving health care system.
Change is a constant, so our work supporting this complex matrix of business and systems needs must rise to the highest level of professionalism, collaboration, and innovation. That’s true for every role across the Medical Center and represents why this can be the most challenging work of your career.