Graduate Medical Education Coordinator II, Infectious Diseases

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued patients and employees. With over 20,000 employees, we are committed to continuing our growth with the best professionals in the healthcare industry. We invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

The Department of Internal Medicine is seeking a Graduate Medical Coordinator II (GME) to join the Division of Infectious Diseases. The Graduate Medical Education (GME) Program Coordinator works in collaboration with the Program Directors and is the lead administrative person responsible for coordination and administration of the three infectious diseases fellowship programs. This includes the ACGME Infectious Disease Fellowship, the HIV Fellowship, and the Inaugural Transplant Fellowship Programs.  This role coordinates, organizes, and schedules GME program events including recruitment, orientation and graduation. Also manages and coordinates educational activities that support the program.  Additionally, this role administers and maintains the MedHub system for the programs.

Experience and Education

Minimum Requirements

• Bachelor’s degree preferred Associate’s Degree in business administration, healthcare administration, or related field required (four years of administrative experience or
• 60 semester hours of college credit may substitute for an Associate’s Degree).
• Minimum of three (3) years of direct experience as the primary GME program coordinator of an ACGME-accredited residency/fellowship program required including specific knowledge and experience with ACGME Common Program Requirements, ACGME’s Next Accreditation System, specialty-specific Review Committee requirements, and specialty board requirements.
• TAGME certification preferred.
• May be required to submit to a federal background investigation. 

Job Duties

• Serves as the lead administrative person for the GME residency/fellowship program.
• Manages and oversees the daily operations and activities of the GME residency/fellowship program(s) and may be in conjunction with other levels of GME Program Coordinators/Administrators.
• Functions as an important liaison with learners, faculty and other staff members, and the ACGME.
• Assists the GME Program Director and or other levels of GME Program Coordinators or Administrators in the design, implementation and management of the administrative/academic operations of the program.
• Manage and coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program’s curriculum and adhere to ACGME requirements.
• Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
• Creates, reviews, and maintain policies and procedures in accordance with University and accrediting agency standards to ensure compliance.
• Interprets policies and procedures for faculty, staff, resident and fellows.
• Advises and consults on issues or inquiries from residents/fellows, faculty, staff and department chairs.
• Manages confidential and critical materials, issues and communications.
• Act as liaison between the Program Director and a full range of internal and external offices and individuals.
• Manages the Residency Management System for the program, including maintaining resident/fellow demographics data; resident/fellow schedules, importing program and rotation goals and objectives; conferences attendance tracking; and ensuring timely completion of work hour reports. Identify areas for programmatic improvements and recommend initiatives to address program weaknesses.
• Provide guidance regarding accreditation and program management to the Program Director, other levels of GME Program Coordinators/Administrators, and department constituents.
• Assist Program Director in development of program evaluations that measure resident/fellow performance, faculty performance, educational content of rotations, and the program, ensuring these are written in competency-based language, as necessary. Administer the evaluation process for the program through the Residency Management System, and ensure timely completion by evaluators.
• Coordinates accreditation activities including ACGME Site Visits, Self Studies, Internal Reviews, annual program reviews, etc.
• Assists the Program Director by monitoring and reporting Resident Wellness outcomes to ensure compliance.
• Coordinates the resident/fellow recruitment and selection process and appointment process for incoming trainees in coordination with policies and procedures provided by the UTSW GME Office and respective hospital GME Offices. Assists the Program Director and faculty in planning program quality improvement projects.
• Assists with and maintains program letters of agreement for all required activities at outside institutions.
• Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
• Utilizes systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations.
• Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
• Coordinates, organizes, and schedules GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings.
• Prepares and distributes materials for conferences and lectures. Reads literature and attends conferences to keep abreast of relevant accreditation trends and developments related to program.
• Represents the program at local, state, and national meetings and conferences.
• Collaborates with colleagues within and outside the university, becomes active in related national organizations (e.g., specialty associations, TAGME).
• Provides direction and mentorship to other levels of GME Program Coordinators.
• Performs other duties as assigned. 

Knowledge, Skills & Abilities

Work requires skills in leadership and personnel management. Work requires good organizational skills. Work requires excellent oral and written communications skills. Work requires experience with Microsoft Office. Work requires setting priorities and organizing work to meet strict deadlines. Work requires making decisions independently on a variety of complex matters and escalating issues when needed. Work requires establishing and maintaining cooperative working relationships with those contacted during the course of work. Work requires unique knowledge of the ACGME, TMB, and NRMP policies and procedures. Work requires understanding of hospital regulatory environment. Work requires independent work, initiative and skills to adapt quickly to changes in work requirements and assignments. Work requires diplomacy, compassion, sensitivity, and a commitment to carry out professional activities. Work requires handling sensitive information with absolute confidentiality.

Working Conditions

Work is performed primarily in general office area. 

To learn more about the benefits UT Southwestern offers visit https://www.utsouthwestern.edu/employees/hr-resources/

For general COVID-19 information, applicants should visit https://www.utsouthwestern.edu/covid-19/work-on-campus/ 

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. To learn more, please visit: https://jobs.utsouthwestern.edu/why-work-here/diversity-inclusion.