Why UT Southwestern? 

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans.  We value your integrity, dedication, and the commitment you’ve made to our country.  We’re proud to support your next mission.  Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.   

Job Summary 

UT Southwestern Medical Center is hiring a Senior Administrative Assistant II, Biophysics.

The Department of Biophysics is seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant II. 

Place orders as needed for department labs, administrators, and supplies for Glass wash area.  Assist labs in follow-up on orders not received.  Add new vendors in Peoplesoft.  Monitors Biophysics Admin email and disseminate emails to applicable administrative staff.  Schedules department conference rooms as well as various meetings.  Enters department Service Requests and ensures completion of requested tasks.  Ensures MyTime non-exempt biweekly timecards are up to date and adds information as needed.  Maintains MyTime spreadsheets for approvers.  Orders keys and lab coats for new employees.  Assist in special projects including department retreat, holiday potluck, etc. 

Experience and Education 

• High school graduation or GED and four (4) years related work experience required
• May consider higher education completed in lieu of minimum requirements

Ideal Applicant

Ideal candidates will be detail-oriented, extremely organized, demonstrate strong verbal and written communication skills, have a background in administration, as well as the ability to think critically with a proactive approach toward problem solving, and operate with a high level of professionalism and confidentiality, with customer service focus.

 Job Duties 

May perform some or all of the following:

• Provides moderately complex administrative skills for a department
• Prepares, maintains and posts records, reports and budget information
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports
• Selects office vendors and monitors purchasing processes
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures
• Organizes office procedures to ensure effective operation
• Acts as department liaison with other departments and agencies
• Processes all personnel and purchasing transactions following institutional policies and procedures
• Determines work priorities and monitors progress toward work deadlines
• Ensures document retention processes are followed using established guidelines

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/ 

This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community.  As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.