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Senior Administrative Assistant - NS-Department Administration

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Job Number: 97862
Category: Administrative/Clerical
Location: 5323 Harry Hines Blvd, Dallas, TX
Department: 416000 - NS-Department Administration
Full/Part Time/PRN: Day Job
Regular/Temporary: Regular
Schedule: Full-time

Experience and Education


High school graduation or GED and three (3) years related secretarial/administrative experience. Testing may be required.

Job Summary


This position supports several Neurosurgeons at Texas Health Dallas and UTSW. Should be a good communicator and have good listening skills. Relieves supervisor of a variety of administrative duties, which involve thorough understanding of functions, policies, and programs. Assists in preparation of manuscripts, book chapters, etc. Schedules/organizes activities such as meetings, travel, conferences and department activities. Ensures document retention processes are followed. Completes and coordinates complex projects and reports as assigned by supervisor. Composes and/or types letters, memorandums, and other non-routine/moderately complex correspondence. Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and luncheons, banquets, etc.; processes all vouchers relating to event. May transcribe dictation of medical terminology; ensures correct format, grammar, punctuation, and spelling. Performs other duties as assigned.

Job Duties


- Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures.
- Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
- Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares on line and paper documents as needed.
- Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
- Composes and/or types letters, memorandums, and other non routine and moderately complex correspondence, which does not require attention of supervisor.
- Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
- Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
- Takes, transcribes, and distributes minutes for meetings.
- May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
- Performs other duties as assigned.

**Other Duties: Performs other duties as assigned.

Security


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information


Salary


Salary Negotiable

UTSouthwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UTSouthwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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