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Senior Administrative Assistant - SY-Surgical Oncology HPB

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Job Number: 92585
Category: Administrative/Clerical
Location: 5323 Harry Hines Blvd, Dallas, TX
Department: 429015 - SY-Surgical Oncology HPB
Full/Part Time/PRN: Day Job
Regular/Temporary: Regular
Schedule: Full-time

Security


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information

Salary


Salary Negotiable

Experience and Education


High school graduation or GED and three (3) years related secretarial/administrative experience. Testing may be required.

Job Summary


Provide administrative support to Surgical Oncology faculty (maintain calendars, answer phones, coordinate meetings, reimbursements, correspondence, coordinate travel). Additional duties include update CV, coordinate credentialing, maintain licensures and CME credits. Track academic allotment and maintain society memberships. Support Breast Fellowship program by coordinating various fellowship events. Provide backup support to CME conference, assist with supply ordering, IDRs, and payment requests.

Job Duties


- Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures.
- Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
- Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares on line and paper documents as needed.
- Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
- Composes and/or types letters, memorandums, and other non routine and moderately complex correspondence, which does not require attention of supervisor.
- Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
- Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
- Takes, transcribes, and distributes minutes for meetings.
- May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
- Performs other duties as assigned.

**Other Duties: Performs other duties as assigned.

UTSouthwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UTSouthwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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