Senior Administrative Assistant II, Reproductive Biology

Senior Administrative Assistant II – Green Center for Reproductive Biology    

Why join Green Center for Reproductive Biology Sciences?

The Green Center for Reproductive Biology Sciences mission is to promote and support cutting-edge, integrative, and collaborative basic research in female reproductive biology, with a focus on signaling, gene regulation, and genome function. Under the direction of Dr. W. Lee Kraus, Ph.D., the Center fosters an environment of innovation, teamwork, and professionalism.

As part of the team, the Senior Administrative Assistant II will oversee the day-to-day administrative operations for tenured Professors, their trainees and research laboratories in a non-clinical setting. This position is hybrid after the training period, but the hybrid schedule will depend on business needs.  

Job Summary

The Senior Administrative Assistant II will be responsible for the following:

• Handles the procurement and reconciliation process for multiple assigned research labs

• Processing travel and expense reports, reimbursements, and invoice payments

• Coordinating assigned, recurring seminar series, laboratory meetings, and journal clubs

• Coordinating meeting facilities, hotel accommodation, transportation, refreshments, and luncheons  

The ideal candidate should be highly organized, detail-oriented, a team player and enjoy working in a fast-paced environment.        

Experience and Education    

• High school graduate and four (4) years related work experience are required. May consider higher education completed in lieu of minimum requirements.      

Job Duties    

 May perform some or all of the following:

• Provides moderately complex administrative skills for a department.

• Prepares, maintains and posts records, reports and budget information.

• . Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports. 

• Selects office vendors and monitors purchasing processes.

• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.

• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.

• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.

• Organizes office procedures to ensure effective operation. 

• Acts as department liaison with other departments and agencies.

• Processes all personnel and purchasing transactions following institutional policies and procedures.

• Determines work priorities and monitors progress toward work deadlines.

• Ensures document retention processes are followed using established guidelines.      

**Other Duties: Performs other duties as assigned.