Senior Admin Assistant II, Cardiology- Pediatrics

Why UT Southwestern?

 With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued patients and employees. With over 20,000 employees, we are committed to continuing our growth with the best professionals in the healthcare industry. We invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth

Job Summary

Pediatrics is seeking a professional, proactive and positive individual to join our team in the position of Senior Administrative Assistant II. This position will work closely with the Division Lead Administrator\nto ensure the administrative operations within the division are efficient and met with a keen sense of business acumen. As a valued team member, you are responsible for providing comprehensive operation support to the division\’s faculty members and research personnel. This includes calendar management, coordinating travel and processing expenses, supply order, assist in preparing presentation(s) including hosting virtual and in person conferences/meetings, serving as the division time editor, managing faculty clinical schedule and other duties as assigned.

Experience and Education

•  High school graduate and four (4) years related work experience are required.
• May consider higher education completed in lieu of minimum requirements.

Job Duties

May perform some or all of the following:

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
•  Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
•   Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
•  Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
•  Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
•  Organizes office procedures to ensure effective operation.
•  Acts as department liaison with other departments and agencies.
•  Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
•  Ensures document retention processes are followed using established guidelines.

 To learn more about the benefits UT Southwestern offers visit https://www.utsouthwestern.edu/employees/hr-resources/

 This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

To learn more, please visit: https://jobs.utsouthwestern.edu/why-work-here/diversity-inclusion