Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued patients and employees. With over 20,000 employees, we are committed to continuing our growth with the best professionals in the healthcare industry. We invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth. Join UT Southwestern as a Senior Administrative Assistant II to help with our mission to educate, discover and heal through our life-changing research!

Job Summary

The Department of Pediatric Developmental Behavior is seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant II. This position will work closely with the Division’s Lead Administrator to ensure the administrative operations within the division are efficient and met with a keen sense of business acumen.

As a valued team member, you are responsible for providing comprehensive operational support to the division’s faculty members, medical directors, and research personnel.  This includes, calendar management, coordinating travel and processing expenses, supply orders, assist in preparing presentation(s) including hosting virtual and in-person conferences/meetings, serving as the division time editor, and managing faculty clinical schedules. Periodic visits to faculty offices at Children’s Health will involve walking or driving to provide in-person support and other duties as assigned.

Ideal Applicant

Ideal candidates will be customer-service focused, detail-oriented, organized, demonstrate strong verbal and written communication skills, as well as the ability to think critically with a proactive approach toward problem solving. Possess a positive attitude, work well with a team, and operate with a high level of professionalism and confidentiality. Background in administration is desired, but not required. 

The first 90 days will be 100% on-site and will transition to hybrid after successfully completing training. 

Experience and Education

Minimum Requirements

• High school graduate and four (4) years related work experience are required.
• May consider higher education completed in lieu of a portion of the minimum experience requirements.
• Previous experience supporting Mid-Level Director(s) desired. 

Job Duties

May perform some or all of the following:

• Main point of contact for vendor and facility management..
• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
•  Ensures document retention processes are followed using established guidelines.
• **Other Duties: Performs other duties as assigned.

To learn more about the benefits UT Southwestern offers visit: https://www.utsouthwestern.edu/employees/hr-resources/

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information UT Southwestern to obtain criminal history record information.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.