WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

This position will support the Epidemiology Faculty.

Why work with the O’Donnell School of Public Health at UT Southwestern?

Founded in 2022, the O’Donnell School of Public Health (OSPH) upholds the wider UT Southwestern institutional mission of promoting health and a healthy society that enables achievement of full human potential, with a deep commitment to the core values of excellence, innovation, teamwork, and compassion.  

The O’Donnell School of Public Health is dedicated to advancing the nation’s health through groundbreaking research and by training a new generation of leaders who can respond to emerging public health needs.  We seek to enhance understanding by translating data into action and effectively communicating discoveries – creating excellence for impact.  Our faculty, staff, and mentors are committed to achieving our goals by maintaining the highest standards in scholarship, service, and research. 

Our programs address some of society’s most challenging problems by leveraging the strengths of UT Southwestern, promoting collaboration among our faculty, trainees, and the community.  Through evidence-based approaches, we impact public health practice and bridge the existing health gaps that lead to disparities.  In order to inform and equip a diverse and inclusive public health workforce, we offer a Master of Public Health (MPH), a MD/MPH, PhD in Public Health, and MSCI degree programs. 

About Your Role 

The O’Donnell School of Public Health is seeking an experienced Administrative Assistant to support the Chair and faculty within the Department of Epidemiology.  This position will coordinate meetings, coordinate and manage complex schedules and calendars, coordinate travel (both domestic and international), process reimbursements, and assist with document and PowerPoint creation, as well as demonstrated experience in editing academic work such as manuscripts and grant applications.  

What Will Make Us Really Like You 

·         Ability to work in a high-volume, fast-paced, process and results-oriented environment

·         Set a tone of service excellence and accountability

·         Prior experience in an academic medical center 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  High School Graduate and
  May consider higher education completed in lieu of minimum requirements.

• Experience
  4 years Related work experience

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.