WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under minimal direction to assist administrative executive (Assoc VP and above), department chairman, or dean with interpreting and implementing university-wide policies and provide support in managing department, which involves high degree of initiative and independent judgment.

Why work with the O’Donnell School of Public Health at UT Southwestern?

Founded in 2022, the O’Donnell School of Public Health (OSPH) upholds the wider UT Southwestern institutional mission of promoting health and a healthy society that enables achievement of full human potential, with a deep commitment to the core values of excellence, innovation, teamwork, and compassion.  

The O’Donnell School of Public Health is dedicated to advancing the nation’s health through groundbreaking research and by training a new generation of leaders who can respond to emerging public health needs.  We seek to enhance understanding by translating data into action and effectively communicating discoveries – creating excellence for impact.  Our faculty, staff, and mentors are committed to achieving our goals by maintaining the highest standards in scholarship, service, and research. 

Our programs address some of society’s most challenging problems by leveraging the strengths of UT Southwestern, promoting collaboration among our faculty, trainees, and the community.  Through evidence-based approaches, we impact public health practice and bridge the existing health gaps that lead to disparities.  In order to inform and equip a diverse and inclusive public health workforce, we offer a Master of Public Health (MPH), a MD/MPH, PhD in Public Health, and MSCI degree programs. 

About Your Role 

The O’Donnell School of Public Health is seeking an experienced Executive Assistant to support the Dean and high-level administrative functions.  This position will coordinate meetings, coordinate and manage complex schedules and calendars, coordinate travel (both domestic and international), process reimbursements, and assist with document and PowerPoint creation, as well as enhance productivity and impact.  This position requires a high level of emotional maturity, resilience and an executive presence.  

What Will Make Us Really Like You 

·         Ability to work in a high-volume, fast-paced, process and results-oriented environment

·         Set a tone of service excellence and accountability

·         Prior experience in an academic medical center or healthcare system 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Associate’s Degree in business administration or related field.

• Experience
  8 years of progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent.
  Will consider additional experience or education in lieu of requirements.

JOB DUTIES

• Coordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency.
• Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive.
• Maintains appropriate financial and personnel records.
• Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources.
• Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate.
• Compiles averages and statistics. Prepares or directs preparation of charts, graphs, slides, and administrative reports as required.
• Makes arrangements for official guests and receives visitors as required.
• Appropriates and tracks funds as necessary.
• May plan, coordinate, assign, and review work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.