WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under general supervision to provide secretarial and clerical support for day to day operations in department or division office. 

The Administrative Assistant provides essential support in submitting forms and coordinating activities with various departments including Telecommunications, Physical Plant, Purchasing, and Accounting. The role also involves managing department schedules in Qgenda, drafting and typing correspondence, and assisting with projects and events. This position is crucial in supporting the day-to-day operations of the department and ensuring smooth communication and efficient workflow.

Skills and Qualifications:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize efficiently.
• Ability to work independently and collaboratively with different departments.

Training will be 100% on-site. After training will be hybrid 2 days in office, 3 days work from home.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  High School Diploma or GED

• Experience
  2 years of related secretarial/administrative experience.
  May consider higher education completed in lieu of minimum requirements.

JOB DUTIES

• Transcribes dictation that may involve use of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
• Types correspondence, memorandums, grants, manuscripts, book chapters, etc. from complex rough drafts, which may involve special formats and complicated footnotes.
• Composes letters, memorandums, and other non routine correspondence for supervisor’s signature.
• Processes and submits on line forms; pays invoices.
• Coordinates meetings and conferences for supervisor or other staff members.
• Makes appointments and maintains supervisor’s calendar; makes travel and hotel reservations for supervisor or other staff members.
• Receives, screens, and directs visitors as required; answers and makes telephone calls; transfers calls, takes messages, or answers questions as necessary, including patient related calls and appointments.
• Receives, sorts, and distributes incoming mail; makes copies; faxes documents; makes deliveries on and off campus.
• Completes moderately complex projects and reports as requested by supervisor using word processing, spreadsheet, or database applications.
• Retrieves articles from Library; makes copies, including performing on line library searches.
• Maintains various files and records for operating unit, which may include vacation/sick leave, personnel files, etc.; handles confidential and sensitive information in appropriate manner.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.