Graduate Medical Education Institutional Coordinator – Graduate Medical Education Department

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under minimal supervision to administer accreditation, assessment, and evaluation of the GME Sponsoring Institution.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Bachelor’s Degree In a related field 

• Experience
  5 years Experience working in a GME and/or educational development environment and

Preferred

• Education
  Master’s Degree

• Experience
  5 years Additional years of experience in healthcare administration and/or educational development may substitute for up to two years of college and
• Proficient use with Microsoft Office and Residency Management System packages (e.g. MedHub) and familiarity with ACGME and NRMP processes, policies, and procedures.

• Licenses and Certifications
  (TAGME) TRAINING ADMINS OF GRAD MED ED TAGME certification  with Master’s Degree Upon Hire

JOB DUTIES

• Develops and maintains knowledge of and expertise in applicable accreditation requirements and their interpretation, and serves as an institutional resource for Graduate Medical Education (GME) accreditation and compliance issues. Consults with and advises Program Directors and Program Coordinators on accreditation requirements and processes.
• Develops and maintains knowledge of the rules, regulations, policies, administrative guidelines, and legal issues that impact or govern the GME programs to ensure UT Southwestern is in compliance; and serves as primary institutional administrator working with the Designated Institutional Official (DIO) to ensure compliance with the ACGME Institutional, Common, and specialty/subspecialty-specific Program Requirements and other accreditation requirements as they may be applicable.
• Assesses and analyzes content and process performance measures of the GME Sponsoring Institution including implementation and annual scoring of the GME Program Performance Dashboard.
• Coordinates, monitors, and supports Graduate Medical Education Committee (GMEC) and each of its standing and ad hoc subcommittees/task forces.
• Assists the DIO and GMEC in the development of the Annual Institutional Review/Action Plan, annual updates, etc.
• Analyzes data to identify institutional trends; designs and implements initiatives to address institutional weaknesses and develop innovations in conjunction with the DIO and GMEC.
• Facilitates the coordination and monitoring of CLER Visits, Institutional Self-Studies, and Institutional Site Visits.
• Oversees agenda development for GME Advisory Council (Program Director, Program Coordinator, and Chief Resident) meetings.
• Works collaboratively with program stakeholders to ensure timely and appropriate completion of new program applications, Annual Program Evaluations and Action Plans, annual ACGME updates, ACGME Resident and Faculty Surveys, Milestone evaluation reports, etc.
• Provides indirect supervision and oversees and monitors assignment, training and GME Office evaluation of GME Program Coordinators and program support staff.
• Works collaboratively with program personnel to coordinate and track program-level accreditation activities, including Program Site Visits, Program Self-studies, and Internal and/or Special Reviews.
• Exercises good judgment, discretion, and diplomacy in communications, and serves as essential liaison and consultant concerning GME accreditation and policy issues and processes with internal (e.g., Program Directors, Program Coordinators, Office of International Affairs, Office of Legal Affairs, etc.) and external (e.g., ACGME, Texas Medical Board, hospital Medical Staff offices, etc.) stakeholders.
• Represents the GME office at various university/committee meetings, serves as a liaison between GME and ACGME, TMB, NRMP, FREIDA, et al, and assures that the institution and each program meets required reporting deadlines and provide accurate information.
• Coordinates Program Letter of Agreement processes and maintenance.
• Contributes to the onboarding and credentialing processes of new and transferring GME trainees utilizing appropriate systems (TAM, HCM, MedHub, ADS, ERAS, etc.).
• Collaborates with other GME staff and staff from the Dean’s office to ensure complete and accurate reports that may be required by institutional leadership, the state or other entities (e.g., NRMP, TMB, THECB, etc.)
• Develops and maintains competency in residency management system (MedHub) utilization, and acts as backup consultant.
• Coordinates the planning and support of special GME projects and events, such as New Resident and Fellow Orientation, GME Educational Retreats, Forums, and Workshops, Program Director and Program Coordinator Development Series, etc.
• Ensure the maintenance of excellent records of all GME activities, policies, etc.
• Exercises decision-making and problem-solving skills to meet GME and Institutional missions and goals.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.