Graduate Medical Education Program Coordinator I – Family Medicine Department

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
With oversight and direction from the Program Director, the Graduate Medical Education (GME) Program Coordinator I is a member of the leadership team of the program, is responsible for the coordination and administration of the accredited/non-accredited residency/fellowship training program, and is critical to the success of the program.

Along with the job duties listed in the “Job Duties” Section, the employee will be expected to perform the following job duties:

• Assist in scheduling meetings between fellowship director and the fellow/s (every other month)
• Assist in completing the annual program evaluation
• Assist in onboarding/ credentialing the fellow
•  Meet regularly with program director
• Support fellow for trip arrangements
• Coordinate fellow schedule with FM schedulers
• Prepare and track fellow info in Medhub according to GME office (fellow enters work hours) 
• Track PTO 
• Prepare and send evaluations (Medhub) to fellow, faculty, residents and community partners 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Associate’s Degree In business administration, healthcare administration, or related field. (four years of administrative experience or 60 semester hours of college credit may substitute for an Associates Degree)

• Experience
  3 years Related experience required (Bachelors degree may substitute for required experience); and
  May be required to submit to a federal background investigation.

Preferred

• Education
  Bachelor’s Degree and

• Experience
  Preferred candidates will be proficient in using Microsoft Office, PeopleSoft, and MedHub or other RMS, in addition to familiarity with ACGME, TMB, and NRMP policies and procedures.

JOB DUTIES

• Serves as the lead administrative person for the GME residency/fellowship program.
• Manages the daily operations and activities of the GME residency/fellowship program(s).
• Functions as an important liaison with learners, faculty and other staff members, and the ACGME.
• Assists the GME Program Director and/or other levels of GME Program Coordinators or Administrators in the design, implementation and management of the administrative/academic operations of the program.
• Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program’s curriculum and adhere to ACGME requirements.
• Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
• Designs, delivers, and reports timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS)
• Coordinates accreditation activities including ACGME Site Visits, Self Studies, Internal Reviews, annual program reviews, etc.
• Assists the Program Director by monitoring and reporting Resident Wellness outcomes to ensure compliance.
• Develop understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements as well as Specialty-Specific requirements.
• Ensures GME and departmental and program policies and procedures are communicated/available to the GME Program Director, faculty, residents/fellows, and staff.
• Coordinates the resident/fellow recruitment and selection process.
• Assists the PD and faculty in planning program quality improvement projects.
• Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites. Ensure agreements are revised as needed.
• Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
• Utilizes systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations.
• Utilizes the RMS to record, maintain and report on all aspects of the resident’s/fellow’s training experience(s), including demographics, scholarly activity (including faculty), procedure certification, performance/semi/summative evaluations, block/shift/clinic schedule, and duty hours.
• Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
• Coordinates, organizes, and schedules GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings. Prepares and distributes materials for conferences and lectures.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.