WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

THIS IS ONSITE M-F 8 AM to 5 PM 

JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.

UT Southwestern Medical Center is hiring for a Senior Administrative Assistant II, Department of Surgery.  

This role provides moderate to complex administrative support to the Department of Surgery’s leadership team and faculty in the Chairman’s Office. Responsibilities include calendar management, organizing meetings and events, coordinating travel logistics and approvals, department travel review and approvals, overseeing licensures, monitoring society memberships, managing faculty re-credentialing, ensuring compliance with governing bodies, and processing various financial transactions including travel expenses, reimbursements, purchase orders, and payment requests.  

Ideal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow-through, and excellent work ethic.

 Job Duties 

May perform some or all the following:

• Provides moderately complex administrative skills for department leadership
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures
• Organizes office procedures to ensure effective operation
• On-boarding ambassador for onboarding and training new administrative assistants
• Selects office vendors and monitors purchasing processes
• Receive guests in chairman’s suite
• Supports department’s Travel review process and approvals 
• May assist with overflow work from administrative and executive assistants 
• Processes purchasing transactions following institutional policies and procedures
• Determines work priorities and monitors progress toward work deadlines
• Acts as department liaison with other departments and agencies

 Preferred Skills

• Detail oriented
• Organized
• Strong verbal and written communication
• Multi-tasker in fast-paced environment

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  High School Graduate or equivalent.

• Experience
  4 years Related work experience or
  May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.