Education Coordinator, Pediatrics
Location Type: Hybrid
Job Number: 901643
Category: Administrative/Clerical
Job Number: 901643
Category: Administrative/Clerical
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under direction to coordinate administration of educational programs of department or unit, such as medical student education, graduate student education, internship training, residency training, and postdoctoral fellowship programs.
UTSW coordinators serve as important liaisons between the medical students, faculty members, residents, and Dean’s Office. The Dean’s Office relies on coordinators to notify them of all student concerns (e.g., absences, professionalism problems, schedule changes, etc.) that may affect the student’s educational experience. Coordinators are usually available during regular business hours, 8:00 a.m.-5:00 p.m., but can flex/remote as needed.
Coordinators are usually available during regular business hours, 8:00 a.m.-5:00 p.m., but can flex/remote as needed.
Coordinator responsibilities include and are not limited to the following:
· Serves as program liaison between the Dean’s Office and the PEDS Department
· Maintains the course syllabus for each of the assigned rotations
· Updates course catalog descriptions for each of the assigned rotations including contact information, rotation activities, and course availability each year and as needed
· Serves as the point of contact while a student is on rotation and acting as a liaison between the student and the course director
· Reserves rooms for rotation activities
· Ensures appropriate credentialing of all medical students at multiple locations for the rotations
· Keeps track of student attendance, tardiness, and professionalism problems and reporting all concerns to the Dean’s Office
· Ensures all faculty have FERPA training before teaching and evaluating a student. Works with the home department to obtain the faculty appointments.
· Ensures all policies and procedures are being met
· Maintains current affiliation agreements with all outside hospitals and sites where the students rotate
· Reviews CPEs from MedHub and enters final grades into PeopleSoft within 21 days of course completion (grade timeliness)
· Ensures confidentiality of student’s data and ensures that a conflict of interest does not occur
· Oversees the Residency Essentials program for the department
o Pulls roster reports from MedHub prior to the start of each rotation
o Schedules evaluations in MedHub for each course including student and attending/resident evaluations
o Evaluation (MSPE) for Chair’s Letters of Recommendation
· Maintains the Brightspace (d2l) site and/or student website for the department
· Oversees VSLO for the department and determining visiting students
o Formerly known as VSAS
o Documents comments from the Medical Student Performance
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
EXPERIENCE AND EDUCATION
Required
JOB DUTIES
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Why are top candidates in so many professional fields – including customer service, finance, and human resources, to name a few – choosing UT Southwestern Medical Center as a career home? Simple. They know that they will work among a team of people who bring their best every day to support a health organization that’s breaking new ground in dozens of ways. That’s what we can offer you.
It takes a lot to keep UT Southwestern at the forefront, where world-class patient care, acclaimed medical education, and innovative research breakthroughs are common occurrences. When you join us, those are the challenges you’ll share. Our organization has taken on serious commitments and responsibilities within a rapidly evolving health care system.
Change is a constant, so our work supporting this complex matrix of business and systems needs must rise to the highest level of professionalism, collaboration, and innovation. That’s true for every role across the Medical Center and represents why this can be the most challenging work of your career.