Division Coordinator – Psychiatry Department – Psychology Division

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Serves as the administrator for a small-mid-sized clinical or basic science division of a department, and reports to department administration. Manages daily operations of the division by coordinating effectively with department administration, as well as other parts of the institution. Implements departmental policies and procedures while directly administering daily activities to include personnel administration, recruitment, academic/educational appointments and grant and/or financial management. Provides a high level of service to all internal and external customers. May also include operational oversight of both clinical and bench research and/or patient care clinics and clinical laboratories. 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor’s Degree in Business Administration, Healthcare Administration, or directly related field. 
   

• Experience
  4 years related experience, including a minimum of 2 years of supervisory experience. 
  additional progressively responsible related experience may be allowed on a year for year basis in lieu of degree, for a total of eight (8) years of related experience. 
   

Preferred

• Education
  Master’s Degree in Healthcare Administration or related
   

• Experience
  Previous Financial and Analytical Experience

  Experience with some of the following systems will be preferred: PowerBI, QGenda, EPIC, Sharepoint, MyTime, PeopleSoft, RedCAP

  Strong Excel Experience
   
  JOB DUTIES

• In collaboration with department administration, as well as the Office of Human Resources, administers human resource activities to include coordinating the recruitment, appointment, credentialing, international visas, promotion and tenure actions and evaluation of educational appointees, staff and faculty.
• Responsible for ensuring effective onboarding and orientation of all new faculty and staff, within established departmental guidelines.
• May supervise division administrative, research, education, and/or accounting staff. within a matrix-reporting environment.
• In collaboration with department administration, prepares and administers budgets for the division and its related programs, including expense and income tracking, and monthly account balances. May be responsible for creation of required budgetary and financial reports, as well as oversight of division accounting activities.
• May serve as the primary liaison for business activities within the division. Demonstrates commitment to improving service and product quality for internal and external customers. In collaboration with department administration, designs systems and processes which enhance efficiency and effectiveness of internal controls and ensure the integrity of the division.
• May coordinate and assist in the preparation of grant proposals and contractual agreements and associated budgets; ensure the timely submission of proposals or agreements, which meet institutional or departmental mandates.
• May assist in long-range planning for divisional research program growth and changes in research priorities. May also develop and implement research budgets, and provide oversight of post award reporting requirements.
• Interfaces with Information Resources to resolve computer hardware and software problems. May recommend and oversee the installation of new software packages.
• Within departmental guidelines, provides administrative oversight for division education programs for students, residents, and fellows, including recruitment, orientation, training, records management as well as continuing education for faculty members.
• Coordinates the division’s physical resource utilization, including space planning, budget and inventory control, purchasing and utilization of department/division resources. May provide project management oversight in the setup and establishment of new laboratories, offices or clinical space for incoming faculty.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.