Assistant Director of Department Operations, Center for Cellular Therapies and Cancer Immunology
Location: Dallas, TX
Location Type:
Location Type:
Job Number: 913062
Category: Professional & Executive
22757342
Responsibilities
Assistant Director of Department Operations – Center for Cellular Therapies and Cancer Immunology
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
The Assistant Director of Operations of the Center for Cellular Therapies and Cancer Immunology manages operations, staff and provides oversight for all clinical, educational, and research operations tasks and responsibilities such as, scheduling and timekeeping, facilities management, procurement and supply chain, faculty recruitment, adherence to policy, operational analysis and reporting, and budget preparation and execution. This individual works closely with the Director of the Center for Cellular Therapies and Cancer Immunology and serves as the center liaison to internal leadership and external groups. Must meet the established criteria based on budget, staff and faculty size for use. The Assistant Director of Operations will report to the Center Director and to the Vice President and Chief Operating Officer (VP & COO) of Academic Affairs and the UT Southwestern Medical Group.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
- Education
Bachelor’s Degree in business administration, healthcare administration, science or a related field
- Experience
4 years of experience with logistics and operations, including at least
2 years in a managerial role
Preferred
-
Education
Master’s Degree with commensurate work experience or Ph.D - Experience
- Proficient use of Microsoft Office Suite and ability to master use of other programs.
- Attention to detail.
- Excellent customer service skills.
- Team orientation.
- Commitment to confidentiality.
- Excellent attendance and timeliness.
- Ability to work independently.
- High level of professionalism.
- Strong communication skills.
- Strong understanding of applicable policies, procedures, laws, and regulations.
- Strong conflict resolution and negotiation skills.
- Experience with Budget Projections and Clinical Research Budgets
- Previous Grants and Contracts Experience
- Strategic thinking skills
JOB DUTIES
- As part of the leadership team, makes decisions based on operations analysis.
- Oversight of daily operations of the department by coordinating effectively with all department groups, offices, divisions, and other parts of the institution.
- Actively oversees activities that are related or have an impact on department, assuring compliance and standardization.
* Oversight of Faculty recruitment
* Oversees/reviews procurement, business affairs, and supply chain processes and transactions.
* Assists with facilities management.
* Prepares and administers budgets for operational programs in collaboration with Department Administrator
* Staff Performance Management process - Oversight of the creation of the department’s operational processes, procedure, policies, forms, and workflows, including but not limited to: performance Improvements initiatives, orienting and training staff on specific processes and service standards, and ensuring staff has the tools and resources necessary to perform assigned tasks.
- Assists with the development of strategic operational action plans both internally and institutionally.
- Oversight of the management of operational and quality issues and trends, analyzes subsequent data, facilitates stakeholder meeting to propose solutions to management for performance/process/quality improvement, presents statistics and reports to department leadership for performance improvement opportunities.
- Oversight over the departmental continuous process improvement projects, reporting databases, and quality metrics.
- Provides strategic consultation and guidance to leadership on related operational issues, evaluates business proposals, and creates recommendations for optimizing operational impact on department initiatives.
- Oversight of the preparation of contractual agreements and associated budgets; ensures the timely submission of proposals or agreements, which meet institutional or departmental mandates.
- Provides a high level of service commitment to process improvement and product quality for internal and external customers. Completes complex projects as requested.
- Must have an executive presence and may represent the Department Administrator for operational matters and liaison for business activities.
- Consistently attends meetings and has an institutional minded view when representing the department on financial/operational issues.
- Sets a tone of service excellence and is collaborative in nature focusing on data based decision-making.
- Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Benefits
Benefits
- UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare – no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
Working at UTSW
Bring Your “A” Game.
Why are top candidates in so many professional fields – including customer service, finance, and human resources, to name a few – choosing UT Southwestern Medical Center as a career home? Simple. They know that they will work among a team of people who bring their best every day to support a health organization that’s breaking new ground in dozens of ways. That’s what we can offer you.
It takes a lot to keep UT Southwestern at the forefront, where world-class patient care, acclaimed medical education, and innovative research breakthroughs are common occurrences. When you join us, those are the challenges you’ll share. Our organization has taken on serious commitments and responsibilities within a rapidly evolving health care system.
Change is a constant, so our work supporting this complex matrix of business and systems needs must rise to the highest level of professionalism, collaboration, and innovation. That’s true for every role across the Medical Center and represents why this can be the most challenging work of your career.
Let’s Get Started
Employee Testimonials
Vanessa Pantoja
Vanessa Pantoja
GME Program Coordinator
GME Program Coordinator
Dallas is the perfect size city for me. There are always amazing things to do in Dallas, from visiting the arts district, to museums, concerts, sporting events, and the state fair.
Brenda Edwards.
Brenda Edwards
Licensed Clinical Social Worker
Licensed Clinical Social Worker
UT Southwestern is a great place to work and learn. Innovation and creativity to improve the quality of patient care are encouraged. Leadership within my team and department is supportive.
Denise Anderson
Denise Anderson
GME Coordinator I
GME Coordinator I
I love working at UT Southwestern because of its great staff and great benefits. Everyday is extraordinary because there’s opportunity to expand your knowledge and advance your career.
