WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Assists with Student Events that include orientation, graduations, student organizations, etc. Coordinates with vendors, faculty, students, and campus department liaisons. Coordinates review of graduation requirements and work closely with the Registrar’s office. Coordinates onboarding activities with all four schools and also admission representatives. Meets with internal departments and external vendors to assist with the planning of events. Assists with details to include all aspects of an event from start to finish. Assists with vendor relationships and contracts. Responsible for graphic design and layout of commencement brochures. Serves as a principal liaison with administrative departments. Manages and assists with collecting data and statistical information in the events management system. Acts as a backup to the Sr. Student Events Coordinator. Assist and act as a backup for management of departmental timekeeping.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor’s Degree or equivalent. 
   

• Experience
  1 year event planning 
   

JOB DUTIES

• Assists with Student Events including directing personnel and contract staff hired for each event as well as employees, volunteers, students, etc.
• Meets with internal and external vendors and departments to assist with planning of events.
• Assists with the details of each event to include execution of concept, venue selection, creation of guest lists, invitation and program concept and design, menu planning, decorations, physical arrangements, schedules, etc
• Assists with vendor relationships.
• Serves as a principal liaison with purchasing, contracts management and accounting.
• Assists with crowd management.
• Assists with vendor contracts for events.
• Assists with collecting data and statistic on events and data entry into an appropriate software.
• Acts as a back up to the Sr. Students Events Coordinator.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.