Program Coordinator – Simmons Cancer Center – Community Outreach Division

*This position has a hybrid work schedule that will require periodical weekend and / or evening shifts to meet community needs*

*Travel reimbursement is available for roundtrips 20 miles or greater*

WHY UT SOUTHWESTERN?
The Community Outreach Division of the Simmons Cancer Center is looking to hire a full time Program Coordinator. The Program Coordinator will play a key role in advancing bidirectional communication between the Simmons Comprehensive Cancer Center (SCCC) and the Dallas Fort Worth (DFW) community. This position ensures that cancer science, patient care, and engagement strategies are informed by and responsive to community needs, while also monitoring cancer-related policy developments to guide outreach and engagement decisions. The coordinator will provide operational and strategic support for advisory boards, task forces, and community engagement initiatives that strengthen partnerships and promote improved cancer outcomes for all communities.

JOB SUMMARY
The Program Coordinator will be responsible for the following job duties:

Board & Task Force Support

·       Provide infrastructure and logistical support for quarterly Community Advisory Board (CAB) meetings and three ongoing CAB task forces (Public Awareness, Advocacy, Access to Clinical Trials).

·       Develop meeting agendas, prepare materials, coordinate scheduling, manage invitations, and ensure accurate documentation of discussions and decisions.

·       Track and synthesize community feedback; follow-up on action items for cancer center continuous quality improvement.

Policy Monitoring & Reporting

·       Track and summarize cancer-related policy developments at local, state, and national levels.

·       Prepare concise reports and briefing documents to inform leadership and community partners.

Capacity Building & Education

·       Collaborate with the Office of Education and Training and other internal UTSW departments to plan and execute twice-yearly advocacy-focused workshops and twice-yearly best practices in community engagement sessions for researchers and trainees.

·       Handle logistics such as venue coordination, participant communication, and resource preparation.

Community & Coalition Engagement

·       Actively participate in the statewide cancer coalition or similar collective impact efforts to align efforts and share best practices.

·       Conduct site visits to local community organizations to strengthen relationships and promote cohesion between SCCC and community stakeholders.

Strategic Representation & Advisory Structures

·       Ensure strategic representation of DFW communities on the Advisory Board.  Recruit new members as needed to ensure representation of DFW communities.

·       Develop additional boards or committees as needed to support bidirectional communication.
 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor’s Degree In Business Administration, Health Care Administration, Education/Social Science, or related field 
   

• Experience
  5 years Experience in appropriate field or 
  May consider additional years of experience in lieu of education. 

Preferred

• Education
  Bachelor’s Degree In public health, social sciences, communications, public policy, or related field (Master’s preferred)

• Experience

   

  2+ years of experience in program coordination, community engagement, coalition building, or health advocacy. 

  Proficiency with Microsoft Office Suite including Excel and PowerPoint Strong organizational skills and attention to detail with ability to manage multiple projects simultaneously. 

  Excellent written and verbal communication skills; ability to engage stakeholders from a variety of communities. 

  Familiarity with cancer-related policy and health equity principles is a plus.

  Experience with coalition building and stakeholder engagement. 

  Knowledge of cancer prevention, screening, and clinical trial access.  

  Demonstrated ability to monitor, interpret, and communicate policy developments relevant to cancer risk factors, cancer care, and research. 

  Bilingual 

  Proficient in Canva or design tools

JOB DUTIES

• Analyzes, coordinates, and evaluates program operation and procedures.
• Develops or oversees development of budget for program.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
• Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.
• Plans and coordinates special events. Participates in conferences. Presents data and program information.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.
• May provide supervision to staff members.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.