WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
The Grants and Contracts Specialist Lead is responsible for overseeing the administration and management of grants and contracts, ensuring compliance with all regulatory requirements, policies, and procedures. This role will provide mentorship to a team of specialists while also providing administrative support to researchers by identifying funding opportunities, assisting with preparation and processing of proposals, negotiating contracts, receiving awards, and assisting in administration. It is anticipated that this role will collaborate closely with Sponsored Programs Administration (SPA) throughout the life cycle and will require completion of SPA training modules and participation in other educational offerings.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor’s Degree in Business Administration, Public Administration, or related field.

• Experience
  5 years expereince in business or public administration
  Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.

JOB DUTIES

• Mentorship:
• Mentor a team of Grants and Contracts Specialists, providing guidance, and training.
• Develop and implement strategies for the efficient and effective management of grants and contracts.
• Coordinate workflows, ensuring that deadlines are met, and standards of quality and accuracy are maintained.
• Grant & Contract Management:
• Oversee the full lifecycle of grants and contracts, from proposal preparation through to closeout.
• Review and approve budgets, financial reports, and documentation for grant and contract applications and submissions.
• Ensure that all grants and contracts comply with relevant federal, state, and institutional regulations, as well as donor or sponsor requirements.
• Assist the PI to negotiate scope of work and/or budget with sponsors, ensuring the organization’s best interests are represented.
• Compliance & Regulatory Oversight:
• Monitor compliance with funding agency guidelines, organizational policies, and federal/state regulations.
• Ensure timely submission of progress reports, financial reports, and other required documentation to funding sources.
• Stay current with changes in federal regulations, funding opportunities, and industry best practices, and communicate relevant updates to staff and stakeholders.
• Financial Oversight:
• Oversee the financial aspects of grants and contracts, including and not limited to budget creation, assuring allocable and allowable expenditures, GL account and line item transaction review and reconciliation, determining and assuring transactional correcting entries.
• Work closely with other finance team members to monitor the financial health of all projects, with broad responsibility to manage and transactionally record expenditures, ensure timely recording of GL entries, including accruals, for accurate and complete financial reporting.
• Ensure subawards are timely completing deliverables and submitting respective invoices. Appropriately and allowably review and approve all invoices and payments related to grants and contracts.
• Collaboration & Stakeholder Engagement:
• Serve as the primary point of contact for internal teams, and work with SPA leadership to contact funding agencies and external partners regarding grants and contracts.
• Assist in identifying and pursuing new funding opportunities.
• Prepare and deliver reports, presentations, and briefings to senior leadership and stakeholders on the status and financial health of individual grants and contracts, and when presenting institutional level financial and programmatic information work with SPA and other central teams to obtain needed information and/or details.
• Ensure all externally reported information is reviewed and submitted via SPA and/or other responsible central teams.
• Continuous Improvement:
• Identify areas for process improvement and implement best practices for grants and contracts management.
• Develop and maintain training materials and resources for team members and other stakeholders.
• Participate in the development and refinement of organizational policies and procedures related to grants and contracts.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.