WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
The Manager of Special Events is responsible for designing, implementing, and coordinating a comprehensive events program that appropriately and consistently promotes interaction with, and recognition of donors and alumni at all levels. 
The role requires periodic in-person and hybrid weekend and after-hours support for live continuing education activities, conferences, grand rounds, and other accredited programs.
 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor’s Degree or equivalent. 
   

• Experience
  5 years experience in event planning as well as extensive experience with special events. 
  Experience working with complex budgets, preparing financial spreadsheets and tracking expenditures. 
   

Preferred

• Experience
  Experience using constituent relationship management databases, specifically any related events modules. 
  Supervisory experience preferred. 
   

JOB DUTIES

• Manages and coaches the activities of assigned special events staff to ensure all functions are achieved.
• Coordinates, plans, strategizes, and organizes the production of special events and programs by structuring the responsibilities of staff, setting goals and objectives for each event, creating timelines, problem solving and financial management of each event.
• Manages special events team coordination.
• Responsible for the day-to-day operations of the Special Events team to ensure that upcoming event timelines are being met by the team
• Serves as lead liaison and provides proactive consultation throughout event development and execution to seek opportunities to enhance service and potential return.
• Negotiates and reviews vendor contracts for events, establishing a network of vendors and contacts to hire for event production; responsible for decision making with vendors at events.
• Facilitates events including providing direct supervision and leadership of personnel and contract staff hired for each event.
• Establishes and monitors event budgets and resources, managing reconciliation of all final invoices and deliverables.
• Responsible for the completion of event approval forms, event data and reports to ensure office compliance and standards.
• Updates and maintains all electronic events files.
• Manages special projects and works on planning committees for donor appreciation receptions and dinners, building dedications, lectures, meetings, luncheons, symposiums, etc.
• Serves as back up to the Director of Special Events.
• Oversees the coordination of mission tours for the Office of Development and Alumni Relations.
• Collaborates on special events that are in partnership with the Southwestern Medical Foundation.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.