WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career! 

Why OSPH at UT Southwestern?

The Peter O’Donnell Jr. School of Public Health (OSPH) at the University of Texas Southwestern Medical Center (UT Southwestern) in Dallas, Texas is newly established and endowed with the largest gift to a public school of public health in the United States. OSPH is dedicated to advancing the nation’s health through groundbreaking research and by training a new generation of leaders who can respond to emerging public health needs. We improve the well-being of communities by translating scientific discoveries into public health solutions and assuring that we have an expert public health workforce, skilled in data sciences, epidemiology, health policy, health care delivery research, implementation science, and other disciplines impacting public health practice. 

Job Summary

The Administrative Assistant Sr. II plays a key role in supporting departmental operations by providing advanced administrative coordination and organizational support. This position manages a variety of operational tasks, including maintaining departmental records and budgets, preparing reports and data summaries, and supporting personnel and purchasing activities in accordance with institutional guidelines.

The role coordinates meetings, travel, and special events, while helping streamline office processes to promote efficiency and compliance. Serving as a point of contact for internal and external partners, the Administrative Assistant Sr. II ensures effective communication and timely completion of priorities and deadlines.

Job Duties

• Provides moderately complex administrative skills for a department.

• Prepares, maintains, and posts records, reports, and budget information.

• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.

• Selects office vendors and monitors purchasing processes.

• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.

• Schedules and organizes activities such as meetings, travel, conferences, and department activities for members of the department.

• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.

• Organizes office procedures to ensure effective operation.

• Acts as department liaison with other departments and agencies.

• Processes all personnel and purchasing transactions following institutional policies and procedures.

• Determines work priorities and monitors progress toward work deadlines.

• Ensures document retention processes are followed using established guidelines.

• Performs other duties as assigned.

   

Required Qualifications

High school graduation or GED and four (4) years related secretarial/administrative experience. May consider higher education completed in lieu of minimum requirements

Preferred Qualifications

•            Ability to work in a fast-paced, results-oriented environment

• Excellent customer service skills and interpersonal communication skills

• Strong service-oriented mindset with a proactive, solutions-focused approach

• Demonstrated organizational skills with strong attention to detail and accuracy

• Proficiency in standard office software

JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Graduate or equivalent. 
   

• Experience
  4 years Related work experience or 
  May consider higher completed education in lieu of experience. 
   

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.