Graduate Medical Education Training Administrator, IM-Instruction Administration
Location: Dallas, TX
Location Type: Hybrid
Location Type: Hybrid
Job Number: 975986
Category: Professional & Executive
23913118
Responsibilities
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Position serves as a supervisor for the GME program coordinators within the department, providing strategic guidance and oversight for the successful administration and coordination of multiple accredited/non-accredited residency/fellowship programs. This position requires a high level of autonomy, expertise, and plays a critical role in shaping the strategic direction of GME programs within the department and contributing to the overall success of the GME enterprise at UT Southwestern Medical Center. This role may supervise GME Program Coordinators and is responsible for ensuring program compliance with all accreditation standards, institutional policies, and regulatory requirements. This role requires advanced knowledge, skills, and experience in all aspects of GME program administration and the ability to make independent decisions and exercise sound judgment in complex situations.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
- Education
Bachelor’s Degree in business administration, healthcare administration, or a related field
- Experience
6 years of direct experience as the primary GME program coordinator of an ACGME-accredited residency-fellowship program(s)
2 years of supervisory experience
May be required to submit to a federal background investigation.
Preferred
- Education
Master’s Degree
- Licenses and Certifications
(TAGME) TRAINING ADMINS OF GRAD MED ED (highly preferred) Upon Hire
JOB DUTIES
- Manages the strategic planning and development of the GME program(s), in collaboration with the Program Director, ensuring alignment with institutional and departmental goals.
- Develops, implements, and ensures compliance with all departmental GME policies and procedures, ensuring adherence to all applicable accreditation standards, university policies, and legal regulations. Serves as a key resource and subject matter expert for faculty, residents, and staff on GME policies and procedures.
- Manages the daily operations of multiple departmental educational programs, including core residency and subspecialty fellowships, while ensuring meticulous program record-keeping and data management.
- Provides expert consultation and guidance to Program Directors and Program Coordinators on all aspects of program administration, including accreditation requirements, program development, and the resolution of complex issues.
- Supervises and mentors GME Program Coordinators, providing guidance, feedback, and support for their professional development. This includes conducting performance appraisals, providing mentorship and coaching, and contributing to their career advancement.
- Acts as a supervisor and intermediary between Program Directors, Education Staff, Trainees, and all other internal and external stakeholders, ensuring seamless communication and collaboration.
- Ensures program compliance with all ACGME requirements and institutional policies, including overseeing the preparation for and participation in accreditation site visits, self-studies, and special reviews.
- Serves as the departmental expert on GME accreditation standards and regulations, providing guidance and support to Program Directors and Coordinators on all accreditation-related matters.
- Ensures compliance with all applicable regulations, including but not limited to HIPAA, FERPA, and all relevant state and federal laws.
- Oversees the maintenance of all GME departmental program records and data, including the preparation of complex reports for accrediting agencies and university administration, and conducting statistical analysis of program performance to inform program improvement.
- Oversees GME program finances, including budget development, management, and compliance. This includes responsibilities such as forecasting, monitoring expenditures, reconciling trainee clinical effort, ensuring compliance with all financial regulations, and managing the budget development process for program-related activities.
- Ensures compliance with all university policies and procedures related to human resources, finance, and GME administration. This includes overseeing resident/fellow leave requests, managing PeopleSoft/HCM transactions, and ensuring adherence to all relevant policies and regulations.
- Perform other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Benefits
Benefits
- UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare – no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
Working at UTSW
Bring Your “A” Game.
Why are top candidates in so many professional fields – including customer service, finance, and human resources, to name a few – choosing UT Southwestern Medical Center as a career home? Simple. They know that they will work among a team of people who bring their best every day to support a health organization that’s breaking new ground in dozens of ways. That’s what we can offer you.
It takes a lot to keep UT Southwestern at the forefront, where world-class patient care, acclaimed medical education, and innovative research breakthroughs are common occurrences. When you join us, those are the challenges you’ll share. Our organization has taken on serious commitments and responsibilities within a rapidly evolving health care system.
Change is a constant, so our work supporting this complex matrix of business and systems needs must rise to the highest level of professionalism, collaboration, and innovation. That’s true for every role across the Medical Center and represents why this can be the most challenging work of your career.
Let’s Get Started
Employee Testimonials
Vanessa Pantoja
Vanessa Pantoja
GME Program Coordinator
GME Program Coordinator
Dallas is the perfect size city for me. There are always amazing things to do in Dallas, from visiting the arts district, to museums, concerts, sporting events, and the state fair.
Brenda Edwards.
Brenda Edwards
Licensed Clinical Social Worker
Licensed Clinical Social Worker
UT Southwestern is a great place to work and learn. Innovation and creativity to improve the quality of patient care are encouraged. Leadership within my team and department is supportive.
Denise Anderson
Denise Anderson
GME Coordinator I
GME Coordinator I
I love working at UT Southwestern because of its great staff and great benefits. Everyday is extraordinary because there’s opportunity to expand your knowledge and advance your career.
