WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Works under minimal supervision to provide advanced administrative support in coordinating day-to-day operations of the division of Talent Acquisition. 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma or equivalent. 
   

• Experience
  6 years of administrative/clerical experience; preferably in Human Resources. 
   

Preferred

• Education
  Bachelor’s Degree 
   

JOB DUTIES

• First point of contact for all who enter the Talent Acquisition Office; responsible for creating and fostering an excellent customer service experience.
• Prepares, justifies, monitors, and administers budgets for the division and its related programs including expense and income tracking, monthly account balances, etc.
• Oversees division accounting and budgeting activities and coordinating department financial operations including providing required budgetary and financial reporting.
• Must be able to think creatively and strategically, in order to develop and implement best practices in talent acquisition operations.
• Coordinates and assists with the preparation of RFPs or contractual agreements and associated budgets; ensure timely submission of proposals and agreements.
• Develops, revises, recommends, and interprets policies and procedures for division and employees to ensure all applicable laws and governmental guidelines are followed and employees are treated in equitable manner.
• Oversees special events for department by coordinating committees and schedules and by staying within budget. Coordinates project management duties for new compliance initiatives. Coordinates various projects and programs within the department ensuring all tasks are completed by established deadlines and quality standards.
• Ensures there is a positive internal and external working relationship within the Talent Acquisition team and with external customers.
• Establishes and maintains department records and reports.
• Coordinates various projects and programs with an emphasis on process improvement for division, ensuring all tasks are completed by established deadlines and quality customer service is provided.
• Organizes office procedures to ensure effective operation. Acts as department liaison with other departments and agencies.
• Determines work priorities and monitors progress toward work deadlines.
• Coordinates the division’s physical resource utilization including space planning, budget and inventory control, purchasing and utilization of division resources.
• Schedules and organizes activities such as meetings, travel, conferences.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.